Employees in Time Clock MTS are vital to the operation of the software. You will need to create an employee in Time Clock MTS for every person you want to use the software. Time Clock MTS allows you to maintain a detailed record of your employees. You can store basic HR information like contact details and addresses, as well as configuring their payroll information.

Adding Employees

When logged in as the administrator you can add employees by using the Employee Maintenance->Add an Employee menu item. You can also add an employee using the Employee Maintenance->Copy Selected Employee menu item.

Editing an Employee

When logged in as the administrator you can edit employee details by using the Employee Maintenance->Edit Selected Employee menu item. The employee selected in the Employee List on the main screen will be the employee you edit.

Copying an Employee

When logged in as the administrator you can copy an existing employee by using the Employee Maintenance->Copy Selected Employee menu item. This is an extremely useful way of setting up new employees using existing payroll details without having to manually add common details each time you need to create a new employee.

Deactivating an Employee

When logged in as the administrator you can choose to deactivate the selected employee by using the Employee Maintenance->De-Activate Selected Employee. Deactivated employees will still show in all employee lists (except the main Employee List screen). The administrator can view deactivated employees on the main screen by right clicking over the employee list and Show De-Activated Employees. It is useful to be able to deactivate an employee if someone leaves your company and you wish to retain their data.

Deleting an Employee

When logged in as the administrator you can choose to delete the selected employee by using the Employee Maintenance->Delete Selected Employee.

Importing and Exporting Employees

Time Clock MTS allows you to quickly and easily export your employees directly to a Microsoft Excel spreadsheet. For more help on exporting employees read the Exporting Employees help topic. Time Clock MTS also allows you to create employees quickly by importing them from an Excel spreadsheet. For more help on importing employees read the Importing Employees help topic.

The Employee Maintenance Screen

When adding or editing an employee you will use the employee maintenance screen. Please see below for more information about the employee maintenance screen.

Employee Details	Contains information like name, badge number, shift and department.
Contact Information	Contains all employee contact information, address, and alternate contact information.
Payroll Information	Enter information like SSN, employment type, and pay rates here.
Tax Information	Enter tax specific information like tax employment types, marital status and tax exemptions here.

Using the Employee Maintenance Screen

To use the employee maintenance screen just enter details as required on the four sub screens. If you are happy with the data click the Save Employee button to save the changes. If you are not happy with the changes click the Cancel button to close the screen. Click the Help button for help.