by Mark Nemtsas | Feb 5, 2014 | How To, Tips and Tricks
Based on certain events occurring in Time Clock MTS the software can automatically send out emails to one or more recipients. This could be useful for a number of reasons. For example notifying a payroll supervisor or department supervisor that an employee has requested time off. Or perhaps notifying the employee themselves when their time off request has been approved or denied. This how-to guide takes the Time Clock MTS user through the steps required to create an email alert. 1. Log in as the Administrator The first step is to log into the Time Clock MTS Administrator program as the administrator and go to the Tools->Emails Alerts screen (see the image below). 2. Add an Alert To add an email alert click the button and you’ll be shown the Add Email Alert screen (see below). Lets add an employee punch alert by choosing it from the dropdown and then click the Next button. 3. Set Up the Employee Punch Alert Above you can see the Employee Punch Alert configuration options. We can choose what employee should raise the alert, what action triggers the alert (punching in, punching out, or both) and two different emails we can send the alert to. In the above example we’ve chosen to raise an alert when Frank Hardy punches in or out but we still need to add a couple of email addresses to send the notifications to. This can be done easily from this screen by clicking the + buttons. If you don’t see the + buttons then you’ll need to update your software to the latest version. Once you’ve added an... read more
by Mark Nemtsas | Feb 4, 2014 | User Testimonials
The good folk at the Frix-Jennings Clinic on West Main St in Henderson, Tennessee have been using our timeclock software for about a year. Recently, the HR Director there, Crystal Kuykendall was asking me some questions via email about possibly upgrading to Version 5 of the software. I happened to ask her how the clinic was finding the software and she (very graciously) took the time to write a rather lengthy reply to that simple question. Here’s what she had to say: We have a small business with multiple locations. Our old time system was a punch card system. At end of payroll our other locations would have to fax their time card copies to our main office and we then gathered them up and delivered all cards to our accountant’s office. The accountant spent many hours verifying timecards and they were hard to read, hard to calculate etc. After all that time then payroll would be processed. The extra time spent verifying timecards was reflected on our bill from the accountant’s office. We would then get these timecards back and have to store them. Boxes upon boxes of stored used timecards. In an effort to save time and money the accountant started looking into a computerized time system for us. She sent a recommendation to us to look at Time Clock MTS. My Practice Administrator had me look into the recommendation. I went thru the tutorials and even asked questions regarding the system. The tutorials were easy to follow as well as any questions I had regarding the system were always answered within 24 hours. Our Main... read more
by kathryn@timeclockmts.com | Feb 3, 2014 | User Testimonials
Sometimes we get emails from users of Time Clock MTS telling me they are happy with the software and I like to post these emails up on the site for everyone to see. I’ve just posted up a few new comments over on the Time Clock Testimonials page, I especially like the one about reducing payroll once the user started using a finger scanner. A true indication that the right time clock system will actually SAVE you money rather than cost you money. As always we welcome any comments you might have on Time Clock MTS and invite you to contact us with your thoughts. Your application has been a lifesaver for our small company. We have seen a reduction in weekly hours since we started using the fingerprint scanner. Donald NanceMr. D's BBQGeorgia,... read more
by Mark Nemtsas | Jan 29, 2014 | How To, Tips and Tricks
Time Clock MTS has allowed you to define the labels for almost every button on the employee clock in screen for a while now. You can do it via the Display Settings screen. Just select the “Main Screen Labels” drop down and enter some text for each different label. This is particularly useful if your workforce speaks a different language or your business uses different terminology (for example you punch in and out rather than clock in and out). However, a problem arises when you want to provide two different label sets to different groups of employees. For example, you might want one employee time clock terminal in Spanish and another in English. With the release of Time Clock MTS Version 5 this is now possible. Here’s how to do it: On the computer with Time Clock MTS that you want to have custom labels open up the timeclock.ini file in Windows Notepad. This file can be found in this folder: c:\Program Data\Time Clock MTS\ Note that you might have to show hidden files and folders to see this location Towards the bottom of the file you should see a section that looks like this: [LocalLabels] ClockInLabel=1 ClockOutLabel=1 SearchForEmployeeLabel=1 ViewInformationLabel=1 EmployeesLabel=1 ActionTypeLabel=1 TimeNoteLabel=1 ActionDateLabel=1 ActionTimeLabel=1 JobLabel=1 EmployeesInLabel=1 EmployeesOutLabel=1 Enter a new label next to each setting if you want the local client to display that label in preference to your global labels. So, for example, if you wanted to display “Punch In” and “Punch Out” in preference to your global labels then you”d change the above to something that looks like this: Any labels you don’t want changed from... read more
by Mark Nemtsas | Jan 27, 2014 | Tips and Tricks, Using the Software
This is an upgrade guide for existing users of Time Clock MTS wanting to upgrade the Network Edition (multi-computer) from an earlier version to Version 5. If you’re wondering what changes are included in version 5 then you should read this blog article. 1. Gather Required Information Note down the following information: The current version of Time Clock MTS you’re using. Look on the Help->About menu. Your current registration details, this includes the registration name, the registration key, and the number of clients and employees you’re licensed for. You can see these on the Help->Registration screen within Time Clock MTS. The location of your current Time Clock MTS database. This can be found on the Tools->Options->System Options menu within Time Clock MTS. 2. Close Down Client Computers Close down the Time Clock MTS client software on any computers that are currently running it. 3. Backup Your Time Clock MTS Data While the Time Clock MTS Administrator program is running on your computer make a backup of the database using the Tools->Backup Database menu. Alternatively you can make a manual back using Windows Explorer and the location of the database you noted down in step 1. You’ll need to close down Time Clock MTS before you do a manual backup using Windows Explorer. 4. Download the Upgrade Installers Download the Version 5 Administrator upgrade installer from here: Version 5 Administrator Upgrade Installer Download the Version 5 Client upgrade installer from here: Version 5 Client Upgrade Installer Make sure to save both installers somewhere you can find them later. 5. Install the Administrator Upgrade Run the Administrator Upgrade Installer that you... read more
by Mark Nemtsas | Jan 27, 2014 | Tips and Tricks, Using the Software
This is an upgrade guide for existing users of Time Clock MTS wanting to upgrade the stand-alone (single computer) edition from an earlier version to Version 5. If you’re wondering what changes are included in version 5 then you should read this blog article. 1. Gather Required Information Note down the following information: The current version of Time Clock MTS you’re using. Look on the Help->About menu. Your current registration details, this includes the registration name, the registration key, and the number of clients and employees you’re licensed for. You can see these on the Help->Registration screen within Time Clock MTS. The location of your current Time Clock MTS database. This can be found on the Tools->Options->System Options menu within Time Clock MTS. 2. Backup Your Time Clock MTS Data While Time Clock MTS is running on your computer make a backup of the database using the Tools->Backup Database menu. Alternatively you can make a manual back using Windows Explorer and the location of the database you noted down in step 1. You’ll need to close down Time Clock MTS before you do a manual backup using Windows Explorer. 3. Download the Upgrade Installer Download the Version 5 upgrade installer from here: Version 5 Upgrade Installer and save it somewhere you can find it later. 4. Install the Upgrade Run the upgrade installer that you downloaded. When the upgrade installation is complete choose to run Time Clock MTS. 5. Complete the Upgrade Process The first time you run Version 5 you’ll be shown the above screen warning you about changes that are about to be made to your time... read more
