by Mark Nemtsas | Feb 13, 2018 | Tips and Tricks, Using the Software
This Time Clock MTS How-To guide explains how to restrict the employees displayed on the Time Clock MTS Client Software to a single department. This is useful if you do not want employees from one department seeing employees from another department when punching in and out. It’s even possible to create a department per employee and restrict display to a single employee per time clock computer. Here’s the steps to follow to restrict the employees displayed on the time clock client software to one department: Create Departments and Assign them to Employees To learn how to create and assign employees to departments take a look at this how to guide. Show Department Folders The next step is to display department folders on the time clock employee list. To learn how to do this take a look at this how to guide. Configure the Time Clock Client Software to Display a Single Department On the computer where you want to restrict display of employees to a single department start up the Time Clock MTS Client program. You’ll see that all employees and departments are displayed as per the image below: To select a department to display Log in as the Administrator and go to the Tools->Options->System Options screen. Toward the bottom of the screen is a drop down labelled Only Display Employees from Dept (Local PC Only). Click that and select a department to display. See the image below for a visual explanation: Once a department is selected click the Save button and log out of the administrator account using the File->Log Off of Administrator Account menu. The list of... read more
by Mark Nemtsas | Feb 6, 2018 | New Releases, News
Today sees the release of Version 6.1.5 of our time clock software. This version has a number of performance improvements as we continually seek to provide a better experience when using Time Clock MTS with a remote database server like MySQL or SQL Server. Here’s a detailed list of the changes: Code for filling the employee list has been greatly improved. Key changes are selection of employee status information via a single query and removal of queries that were selecting non vital data. Just two queries are used to generate the Employee Status Report, formerly a query per employee was required. Checking of compliance with license conditions has been greatly streamlined by combination of database queries into one grouped query. Checking for a live connection to the time clock data file is now only carried out every 10 seconds rather than with each and every new attempt to pull data from the data file. Removed a pointless check for duplicate time punch check when punching in or out. All parameterized queries have been removed when using a MySQL back-end with the Network PLUS Edition of Time Clock MTS. The View Release Notes button on the Check for Updates screen now displays the Release Notes page from the timeclockmts.com website. The warning about the Stand Alone Edition running on more than one computer now includes a link to a blog article that explains how to solve the issue. Two new time punch formats added to Event Based Data Export formats, HHNNSS and HHNNSS AMPM. Reminding of new users about Employee PINs is now done with a properly styled form with... read more
by Mark Nemtsas | Dec 28, 2017 | Tips and Tricks, Using the Software
This Time Clock MTS How-To guide was the result of this question by a Time Clock MTS User: I have multiple companies under the same timeclock. How do I assign employees to a specific department? Employees are always in the same department. We do not mix the 2 departments at all. So, how do you set up departments, assign them to employees and then report on those departments? This how-to-guide covers the entire process. Managing / Creating Departments The Tools->Options->Departments screen can be used to create and manage any number of departments in Time Clock MTS. Add, edit, or delete departments using this screen. The Manage Departments screen can be seen below in the process of adding a new department called “Manufacturing”. Assigning an Employee to a Department Assign your employees to the correct department once you’ve created your company department list. This is easily accomplished by selecting the employee you want to edit and going to the Employee Maintenance->Edit Selected Employee->Employee Information screen. On this screen towards the top is a dropdown box containing each of your departments. Just select the department you want your employee to work in from this drop down and click the Save Employee button. Below you can see what this screen looks like while we’re assigning an employee to the “Accounting” department. Running a Payroll Report for a Department You’re going to want to report on their activity once you’ve got employees assigned to a department and they are punching in and out of Time Clock MTS every day. This is usually done by running a payroll report from the Reporting->Payroll Reports menu.... read more
by Mark Nemtsas | Dec 7, 2017 | User Testimonials, Using the Software
We were recently happy to donate a license of Time Clock MTS to the the Central New York Society for the Prevention of Cruelty to Animals. Fred Legawiec, a volunteer for the Society has been kind enough to write a few works about how they’ll be using the software. You can find Fred’s words below: First and foremost, Thank you very much and I gladly accept the terms of the donated license. Here are the plans for the stand alone time clock in regard to the Central New York Society for the Prevention of Cruelty to Animals. (CNYSPCA): As a volunteer for the CNY SPCA, I was asked to bring the hour logging of volunteers into the 21st century. Presently the SPCA uses three large binders that volunteers sign in their time in and time out hours on individual sheets! Not fun compiling the hours used! I looked at dozens of PC time clock programs but almost all were lacking in detailed reports. I read a review of MTS time clock program and downloaded the trial version! Perfection Personified!! It was exactly what we were looking for. Very simple to use, point and click clock in and clock out functions, fantastic report functions that allow for detailed reports by job function, flexibility that allows for main screen label changes. Our goal is to be totally PC functional by 1-1-2018 and thanks to MTS, it is within our reach!! With over 250 volunteers, the productivity just increased threefold for our organization. Great program for volunteer non-profit organizations that hope to utilize their volunteers to the maximum. Thank you MTS!! Fred... read more
by Mark Nemtsas | Nov 21, 2017 | Tips and Tricks
The Stand Alone Edition of Time Clock MTS can only be used on one computer. However, if you ever need to move it to a new computer (perhaps because the old one died) you’ll want to move your time clock software and data file to the new computer. When you run the Stand Alone Edition on the new computer for the first time you might be confronted by this screen: This can happen because your old computer died while Time Clock MTS was running and some cleanup to your data file didn’t happen as it should. Rectifying the problem is simple. Just click the Continue button and then log in as the administrator and go to the Tools->Manage Connections screen. On this screen you’ll see something like that above. The red line indicates the old computer’s connection to your time clock data file. All you need to do is click on that line and then click the Disconnect button. This will remove the entry and you should see something like this: The old connection is now gone and you’re ready to use your new Stand-Alone installation without further... read more
by Mark Nemtsas | Nov 20, 2017 | New Releases
Today saw version 6.1.4 of Time Clock MTS uploaded to our website. As usual upgrade installers can be downloaded from here or you can see some detailed instructions showing you how to upgrade your software here. This release includes some serious improvements in report generation speed, reduction in access to the back-end database (Network Edition or Network PLUS Edition), and some minor bug fixes. Detailed release notes can be found below. Improved Data Access Speed Major reduction of number of queries made to the back-end data file, this was done by either caching certain data (such as employment types and holidays) or by preventing needless queries for employment types, bulletin assignments, bulletins, and holidays. In addition several cross table queries have been implemented to reduce the number of queries used. This includes getting job details and time notes when a time object is selected from the database rather than getting it later. Areas of particular improvement are the Edit Times screen, the Data Export process, and updating of employee details on the Employee List screen. Report Time Punch Cache Implemented To help speed up the time taken to create reports a new in-memory cache system has been created. This stores employee time punches in memory for later use during report generation instead of querying the database repeatedly for the same information. In some cases this has lead to a reduction in queries of up to 80% and report generation speeds appear to be anywhere from 2 to 5 times faster than previously. Currently this is implemented for the Payroll Summary Report, the Punchcard Report, the Working Hours Report, and... read more
