by Mark Nemtsas | Dec 24, 2014 | How To
It is possible to use the Employee List Interface of Time Clock MTS with a barcode scanner, a magnetic card reader, or other input devices such has RFID badges or fobs. The only proviso is that the device chosen must be able to output data to your computer like a keyboard. This can be done directly via a device that plugs directly into your keyboard port (a so-called keyboard wedge) or if your device is attached via USB through the use of a software program that allows the device to emulate a keyboard. This is known as a “software wedge”. In either case Time Clock MTS must be the currently active program in Windows for a data scan from your device to punch an employee in or out. There are two ways of using data scanners with the Employee List Screen. Badges / Barcodes /RFID Tags Encoded with Employee Names If you’ve got a magnetic card writer, a programmable RFID writer, or have the capability to print your own barcode badges then you can encode them with your employee names. This is ideal if you want a individual ID for each employee that will not be re-used. See this blog entry for detailed information on how to setup the software and badges for this method. Badges / Barcodes /RFID Tags Badges with Unique ID’s If you have pre-programmed magnetic cards, RFID fobs, or printed barcode badges each with unique data encoded on them then this method is suitable. It is also ideal if you want to make use of existing ID cards like student cards or National Identity Cards (such... read more
by kathryn@timeclockmts.com | Dec 16, 2014 | User Testimonials
Having used Time Clock MTS for just over 5 years, Larkin Holavarri of Soft Star Shoes recently contacted us with an enquiry about the software. His manufacturing and retail business in Oregon needed to use departments to help differentiate areas of payroll within the company. He mentioned one particular employee working in production for 4 days of the week and project development on a fifth day. From a management and payroll point of view he wanted to easily see how much money was being spent on development costs in his business. Our support team suggested they begin using the job tracking feature integrated within Time Clock MTS to easily keep track and see how much time is being spent on other projects or on different tasks. Larkin was impressed the software already had these features built in and thanked the support team for explaining the process. This is GREAT; exactly the capability we are looking for! We love your product so I’m really happy it will continue to grow with us. Larkin HolavarriCEOSoft Star ShoesOregon, USA We’ve popped up his kind testimonial over on our customer reviews page where you can read about other happy time clock customers and how Time Clock MTS moulds itself into their companies being easily configured to suit your business... read more
by Mark Nemtsas | Dec 15, 2014 | New Releases, News
Version 5.1.2 of Time Clock MTS has been released. This released addresses four issues that have been raised recently with us by users. The system for loading employee bulletins has been optimized to improve load speeds. Users with long lists of bulletins should see a huge improvement in loading speed of the screen that shows messages to employees when they punch in or out as well as on the screen used by the administrator to manage employee bulletins. Reports exported to TAB delimited format and then viewed in Windows Notepad now display end of line return codes correctly. New Time Off Requests targeted at a department now save correctly. The intermediate Edit Employee/Edit Times screen we talked about in this blog article is no longer displayed in the Time Clock Client... read more
by kathryn@timeclockmts.com | Dec 8, 2014 | How To, Tips and Tricks
As a busy administrator here’s one quick Time Clock MTS tip that’s going to make your life much easier. Did you know that if you double click on an employee name in the employee list home screen then it immediately gives you the option to either edit the employee or edit employee times? In a busy office we know you’ve got better things to do than your often tiresome payroll and this is exactly where Time Clock MTS takes the hairpulling out of this staff management process. We understand you might not know all the menus and features like we do which is why we try and make the user interface of the software as easy as possible to navigate. This neat little feature will save you valuable time. You could of course browse the menu and find the Employee Maintenance -> Edit Selected Employee or the Tools -> Edit Times, but why bother when you know this handy little quick tip. When logged in as the administrator on the main Time Clock MTS home screen you can simply double click on the employee name in the employee list that you need to edit then a popup window will appear. You can then decide whether to edit that employee or edit the employee times so you can quickly and easily make your changes or do the payroll for this reporting period. Whichever you choose you’ll be immediately taken to that screen to make your adjustments. Could it be any... read more
by Mark Nemtsas | Dec 6, 2014 | New Releases, News
I’ll be uploading version 5.1.1 of the software shortly. This blog explains the changes made in this new release in a more detailed fashion than what you can see over on the release notes page. QuickBooks Integration Added Time Clock MTS can now create IIF (Intuit Interchange Format) files suitable for importing into QuickBooks. I’ll be writing a detailed how-to article explaining how this is done but the initial set up is done on the Configure QuickBooks Export screen which you can see above. This screen allows you to import a QuickBooks Timer Lists file to quickly configure the export format and also to map rate codes to QuickBooks payroll items. Job Tracking Changes A lot of time has been spent working on the job tracking screen to make it easier to use, especially when the job list is long. Checkboxes have been added to the list to allow you to bulk delete or deactivate jobs. New links have been added below the toolbar to allow bulk changes to be made to the checkboxes next to the jobs in the list. You’ll note that the Delete Jobs button has been changed to allow deletion of the selected job or all checked jobs. Also, a Deactivate Job button has been added that similarly allows deactivation of the selected or checked jobs. Some additional data fields have been added to jobs. You can now record estimated hours to complete a job and additional expenses required to complete a job. These fields have been included on the job time and job cost reports. Bulletin Acceptance Report Added Seen above is the Bulletin Acceptance... read more
by Mark Nemtsas | Dec 1, 2014 | How To
The easiest way of configuring Time Clock MTS to export data to QuickBooks is to import a QuickBooks Timer List file. This file is easily created from QuickBooks and includes information about your QuickBooks company file that Time Clock MTS needs to create a valid export data file that can be used by QuickBooks. Here’s how to create a Timer Lists file from within QuickBooks. Log into QuickBooks as the administrator On the File menu choose the Utilities->Export->Timer Lists menu (see image below) You’ll then be asked by QuickBooks to confirm the export. See below: Once confirmed you’ll need to choose a save location and file name for the export file. Note that the default extension for QuickBooks export and import files is .iif. Make sure you leave the file extension intact. In the image below the export file is being saved to a folder I’ve called (rather imaginatively) QuickBooks. Click the SAVE button and your export file will be saved with your chosen file name into your chosen location and QuickBooks will inform you of success. There’s some instructions on how to do the same thing on the QuickBooks Support Site. Look for the section titled Export your Pro Timer Lists from QuickBooks. Of course you’re going to want to note down the file name and location of the timer lists file so you can import it into Time Clock... read more
