How to – The Reports User

The release of Version 4 of Time Clock MTS introduced what we’re calling the “Reports User”. The Reports User can log into Time Clock MTS with their own password and run payroll reports but not perform any administrative functions. The really powerful thing about the Reports User is that they can log into the Time Clock MTS administrator program AND the Time Clock MTS client program to run reports. This means that there’s no need to have continual access to the employee time clock software administrator computer (or the administrator password) when someone needs to run payroll, activity, or job time reports.

This Time Clock MTS How To Article covers how the Reports User is setup and how you’d go about logging in as that user.

1. Log into the Time Clock MTS as the administrator.
2. Go to the Tools->Options->Interface Settings screen (see image above) and check the Enable Reports User checkbox.
3. Enter a password for the Report User. The password must be between 6 and 10 characters long and can only contain letters, numbers, and the underscore character.
4. Click the Save button to save the changes.
5. Log out of the administrator account using the File->Log Off Administrator Account.


This screen is used by report users to login with their password.

6. The Reports User may now log in using the client or administrator software using the File->Log in as Reports User menu. They’ll need to enter the Reports User password to be able to log in (see above).

The Report User can access all reporting functions via the Reporting menu. This includes all of the payroll reports that can be accessed from the Payroll Reports. Don’t forget that the Reports User needs to log out of Time Clock MTS using the File->Log Off Reports User Account.